UK Workplace AI Literacy Checklist
A practical checklist for managers introducing AI at work, with role-specific literacy, data handling, output checking and escalation controls.
Know what is being used
- List the AI tools staff are allowed to use.
- Record the business tasks each tool supports.
- Identify which teams, contractors and service providers use them.
Teach the failure modes
- Explain hallucination, uncertainty and misleading confidence.
- Show staff what information must be checked against an authoritative source.
- Use examples from the organisation’s real tasks rather than generic demos.
Set data boundaries
- Define what personal, confidential or client data may enter each tool.
- Document retention, training and supplier data-use terms.
- Give staff a safe route when they are unsure whether data can be used.
Make human oversight real
- Name the decisions that require human approval.
- Ensure reviewers have time and authority to challenge outputs.
- Record incidents and feed lessons back into guidance.
Evidence behind this checklist
- European Commission, AI Office · AI Literacy - Questions & Answers · 2025-11-19 · Primary source
- Department for Science, Innovation and Technology · AI Adoption Research · 2026-02-13 · Primary source